Information for Oral and Poster Presentations

Information for Speakers of Oral technical session presentations

Speakers are requested to arrive at their session room to upload their presentation at least 30 minutes before the respective session begins, or at an earlier break. Speakers are asked to bring their presentation on USB stick and contact the technician in the session room as soon as possible to perform the upload of the presentation file. Presentations should be in MS PowerPoint or Acrobat PDF, preferably in 16:9 format.

Each session room is equipped with a computer/ video projector, a microphone, a lectern and a pointing device. The software installed on the computers includes: Windows 7, MS Office 2013 Professional (PowerPoint, Word), Adobe Acrobat Reader (current version), Internet Explorer and Mozilla Firefox (current version), Windows Media Player and VLC Player (current version). The media player is only available with standard codecs. Use of standard True Type fonts is suggested for PowerPoint presentations. In the case that a PPT contains a video or animation, please ensure that both files (ppt and video) are in the same folder.

As a baseline, presentations from personal laptops are not allowed, to ensure a smooth programme running and to minimize the transition between presentations. The possibility to present from PCs other than the session room PC is not foreseen.

Speakers are also asked to identify themselves as speaker to the session co-chairs, who should already be in the room in the break before the respective session, once the presentation has been uploaded successfully. The session chairs will introduce the speakers only with the title of the presentation, name and affiliation. Please check with the session chairs, that they have the correct information.

Speakers are asked to stay within the time given to your presentation (either 12, or 15 or 18 minutes in total). The session chairs are instructed to remind speakers on this timing and aim to finish the oral presentation part about 2 minutes earlier, in order to allow few questions. If speakers run over time, the session chairs may stop the presentation immediately and not allow further questions.

A Speakers Preparation Room (Room B04) equipped with computers with the same configuration of the session rooms is available for the authors to check their presentation beforehand. Hours of operations are as follows:

Monday, 11 May 2015 9:00 – 18:00
Tuesday, 12 May 2015 9:00 – 18:00
Wednesday, 13 May 2015 9:00 – 18:00
Thursday, 14 May 201: 9:00 – 18:00
Friday, 15 May 2015 9:00 – 13:00

ISRSE36 and BCC will delete all presentations from the computers after the ISRSE-36.

Information for Presenting Posters

Poster presentations will be from Monday to Thursday with presentations of several of the conference themes in parallel (except Tuesday, only BIOD).

For each poster, one poster board in portrait format is reserved with a clear dimension of 118.5 cm x 146 cm (W x H). Material necessary for pinning the poster to the board will be available on the poster boards or at the registration desk.

Posters will be on display in the Poster Area C02 on Level C, where also coffee breaks are organized.
Authors are requested to mount and remove their posters on the day of their poster session at the poster board with the number associated with their contribution at the following times:

  • Mount: before 10:30.
  • Remove: 18:00.

Posters not removed by 19:00 will be disposed of.

Authors are invited to be stand-by close to their posters during all breaks. We specifically ask for poster attendance during the afternoon coffee break (15:30 – 16:00) and after the end of the last oral sessions of the day until poster removal time (17:30 – 18:00). During both poster attendance times members of the awards committee will visit the poster displays and select therefrom the “best poster award”.